Every school owner has faced difficulties in performing daily activities during COVID-19. Hence, incorporating the best K-12 School Management Software will help schools manage the administration and learning tasks efficiently.
Modernizing schools at the right time helps management handle every complex activity with less time and effort. If you have been using the ERP Education Management System for K-12 schools and looking for the best metrics to track, we have covered it.
This guide outlines key metrics that school owners can track using School ERP Software. For more information on digitalizing school activities, please refer to our comprehensive guide "Transforming School Management System with School ERP Features."
Primary Metrics To Track By School Owners With School ERP System
Using School ERP software helps educational institutes in various aspects. Hence, the key points to track by school owners include numerous things right from maintenance to classroom management.
Staff & student attendance tracking, fee collection efficiency, academic performance, parent engagement, teacher workload, operational costs, enrollment trends, class sizes, staff turnover, communication effectiveness, and complete student satisfaction are important metrics to track by school management/principal.
ERP software features such as attendance management, fee management, grade book management, parent portal access, staff management, lead management, and student feedback mechanisms make it easy to oversee these.
Here are the key measures that every organization needs to track and improve brand growth & student excellence using the best ERP for schools:
1. Admission & Enrollment Paths
Modernizing the admission process helps reduce the massive workload and update the enrollment status promptly. By integrating eTutor’s lead management system, receptionists & owners can track inquiries, conversions, and student retention rates, ensuring effective admission strategies
The key metrics to track are as follows:
- Annual admission trends
- Inquiry-to-enrollment conversion rate
- Common motives for admission drop-offs
2. Student & Staff Attendance Metrics
One important metric is monitoring student and staff attendance. This is essential for managing discipline and ensuring optimal learning experiences. The eTutor ERP software for schools’ automated attendance management feature, reduces manual errors and provides real-time insights into absenteeism trends.
The best school ERP integrates biometric and RFID systems to improve accuracy and enable timely interruptions.
Key Insights:
- Absenteeism trends and models
- Real-time tracking of staff and student attendance
- Educator and student participation rates
3. Fee Tracking & Financial Operations
Tracking finances regularly is vital to managing school finances efficiently. It helps school owners handle fee concessions, fee tracking, fee reminders, and financial report generation efficiently and economically.
A robust eTutor’s fee management module tracks everything and confirms timely payments while decreasing administrative expenses.
Key Perceptions:
- Fee payment mode (online, cash, bank transfer)
- On-time fee payments vs. overdue payments
- Revenue tendencies over academic years
4. Academic Achievements & Learning Consequences
School owners must track their student's performance and improve their education excellence. Using eTutor Grade Book Management ERP Solution, educators & school owners can go into detailed performance metrics like:
- Student progress tracking over time
- Subject-wise and student-wise performance analysis
- Effective teaching methodologies
Our ERP School Software offers a centralized performance dashboard that assists educators in tracking teaching trends, detecting struggling students, and implementing corrective measures.
5. Professor Workload & Staff Performance
Tracking the real-time teacher workload, staff productivity, and staff retention & turnover trends
helps school owners improve fair workload distribution and education excellence.
After measuring these key insights, implement the best strategies to balance the teacher workload and enhance productivity & quality education.
eTutor’s staff management module provides school chiefs with personalized dashboards that allow them to optimize faculty schedules, track teaching hours, and much more.
6. Parent Engagement & Communication Effectiveness
Parental involvement is the primary metric that school owners need to track to improve connection. The best ERP for schools' communication module, making this possible.
Integrating the best communication features within ERP software helps foster active communication between schools and parents.
Monitoring parent logins, the school-parent interaction rate, and the effectiveness of announcements and notices also helps schools enhance communication.
Advantages of Tracking Important Metrics
Tracking the above metrics will help school owners manage their school activities seamlessly. Also, the following are some of the benefits you should know:
- Finding areas for improvement: After looking for these metrics, school admins or owners can gather their activities that are lacking behind and what needs to be improved for excellence.
- Higher accountability: Embraces staff responsibility for meeting performance standards and fulfilling required issues.
- Data-driven decision-making: Tracking such key metrics helps school administrators and owners make data-driven decisions based on new trends and models.
- Advanced communication: ERP systems now make it easier to provide timely updates to staff, teachers, parents, and students, improving engagement and student success.
Leverage eTutor School ERP Software for Datacentric Growth
Tracking these essential measures inspires school owners to make informed decisions, enhance student outcomes, and modernize operations. With advanced & AI-powered eTutor’s School Enterprise Resource Planning Solutions, everyone can seamlessly manage their school management activities and improve efficiency.
