QuickBooks Desktop remains a popular accounting solution for many businesses.
However, the Web Connector, a tool used for syncing data between QuickBooks and third-party applications, has been discontinued. This can leave users wondering: how can I keep my data flowing without the Web Connector?
Intuit, the developer of QuickBooks, discontinued the Web Connector in 2018. This decision aimed to focus resources on cloud-based solutions like QuickBooks Online, which boasts robust API integrations.
However, many businesses still rely on the functionality and familiarity of QuickBooks Desktop.
This article explores alternative methods for syncing QuickBooks Desktop with your favorite applications. We'll delve into two main approaches: utilizing built-in functionality and leveraging third-party solutions.
By the end, you'll be equipped to find the best solutions to sync QuickBooks without the Web Connector.
Exploring Other Options: Built-in Functionality
QuickBooks Desktop offers built-in features for syncing with certain applications. Here's a closer look:
- IIF Files: The Import/Export (IIF) function allows you to exchange data between QuickBooks and other programs through.IIF files. These files act as a bridge containing formatted data that can be imported and exported. Keep in mind that setting up IIF imports and exports can be technical and requires understanding the specific format requirements.
Steps for Using IIF Files:
- Identify Compatible Applications: Check if your desired application supports IIF data import/export.
- Export Data from the Application: Locate the export function within your application and choose the IIF format.
- Import Data into QuickBooks: Open QuickBooks Desktop and navigate to the import function. Select the (.IIF) file and follow the on-screen prompts for mapping data fields.
Benefits: Free and built-in functionality.
Drawbacks: It can be complex to set up and requires ongoing maintenance. Limited to applications that support IIF.
Third-Party Solutions
If built-in functionality doesn't meet your needs, consider third-party solutions. These services act as intermediaries, facilitating data exchange between QuickBooks and various applications. Here are two popular options:
- Third-Party Connectors: These pre-built connectors integrate with QuickBooks Desktop and specific applications. Installation and configuration are usually straightforward, and some offer automated syncing.
Steps for Using Third-Party Connectors:
- Research and Choose a Connector: Identify a connector that supports both QuickBooks Desktop and your desired application. Consider factors like cost, features, and user reviews.
- Install and Configure the Connector: Follow the provider's instructions for installation and configuration. This may involve connecting your QuickBooks account and granting access to the connector.
- Set Up Sync Settings: Define which data elements you want to sync and how often. Some connectors offer real-time syncing, while others operate on a scheduled basis.
Benefits: Easier to set up than IIF files, wider range of application compatibility, often offer automated syncing.
Drawbacks: Additional costs are involved, and there is reliance on a third-party service.
- Custom Integrations: For complex needs, consider developing a custom integration using the QuickBooks Desktop SDK (Software Development Kit). This approach requires programming expertise and resources.
Custom Integration Steps (for Developers):
- Develop the Integration: Utilize the QuickBooks Desktop SDK to create a program that interacts with both QuickBooks and your desired application.
- Testing and Deployment: Thoroughly test the integration to ensure accurate data transfer. Deploy the solution according to your development environment.
Benefits: Highly customizable and tailored to specific needs.
Drawbacks: Requires significant technical expertise and development resources.
Note: If you get any error messages related with revoked certificate error such as the certificate was revoked by its certification authority QuickBooks, consider contacting QuickBooks support for a better and efficient resolution of the issue.
Conclusion
While the Web Connector's absence presents a challenge, there are still ways to Sync QuickBooks without Web Connector. Explore built-in functionalities like IIF files, or leverage the power of third-party connectors.
For highly customized solutions, consider a custom integration using the SDK. By carefully evaluating your needs and technical abilities, you can find the most suitable syncing approach for your business.
